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Enhanced Fund Accounting: GL Code Mapping for Allocations

    Enhanced Fund Accounting: GL Code Mapping for Allocations

    Below is a guide for how GL Codes, specified in Funds, are mapped into allocations. When a new gift is entered, Causeview creates the Transaction, Payment and Allocation records. GL Codes are automatically assigned based on the Transaction Record Type and Gift Type, Payment Type, and Payment Status.

    To enable Enhanced Fund Accounting in your Causeview instance, follow the Enhanced Fund Accounting - Configuration Guide.

    System Automation Workflow Model

    The GL Code mapping is triggered by any of the following scenarios:

    • A new payment record is created
    • A payment is refunded
    • A payment is updated

    Enhanced Fund Accounting Workflow:

    GL Codes

    Transaction Detail

    Payment Type

    Payment Status

    GL - Cash - Credit
    GL - Cash - Debit

    Record Type = Gift
    Gift Type = One Time Gift

    Payment Type = Cash, Check, Credit Card,
    Credit Card (Offline), ACH/PAD

    Status = Approved

    GL - In Kind - Credit
    GL - In Kind - Debit

    Record Type = Gift
    Gift Type = One Time Gift

    Payment Type = In Kind

    Status = Approved

    GL - Other - Credit
    GL - Other - Debit

    Record Type = Gift
    Gift Type = One Time Gift

    Payment Type = Other

    Status = Approved

    GL - Stock - Credit
    GL - Stock - Debit

    Record Type = Gift
    Gift Type = One Time Gift

    Payment Type = Stock

    Status = Approved

    GL - Property - Credit
    GL - Property - Debit

    Record Type = Gift
    Gift Type = One Time Gift

    Payment Type = Property

    Status = Approved

    GL - Matching Pledge Installment - Credit
    GL - Matching Pledge Installment - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Status = Committed

    GL - Matching Pledge - Future Fiscal - Credit
    GL - Matching Pledge - Future Fiscal - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Status = Committed

    GL - Matching Pledge - Cash - Credit
    GL - Matching Pledge - Cash - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Payment Type = Cash, Check, Credit Card,
    Credit Card (Offline), ACH/PAD

    Status = Approved

    GL - Matching Pledge - In Kind - Credit
    GL - Matching Pledge - In Kind - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Payment Type = In Kind

    Status = Approved

    GL - Matching Pledge - Stock - Credit
    GL - Matching Pledge - Stock - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Payment Type = Stock

    Status = Approved

    GL - Matching Pledge - Property - Credit
    GL - Matching Pledge - Property - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Payment Type = Property

    Status = Approved

    GL - Matching Pledge - Write Off - Credit
    GL - Matching Pledge - Write Off - Debit

    Record Type = Matching Gift
    Gift Type = Pledge

    Status = Written Off

    GL - Pledge - Write Off - Credit
    GL - Pledge - Write Off - Debit

    Record Type = Gift
    Gift Type = Pledge

    Status = Written Off

    GL - Pledge Installment - Credit
    GL - Pledge Installment - Debit

    Record Type = Gift
    Gift Type = Pledge

    Status = Committed

    GL - Pledge - Future Fiscal - Credit
    GL - Pledge - Future Fiscal- Debit

    Record Type = Gift
    Gift Type = Pledge

    Status = Committed

    GL - Pledge - Cash - Credit
    GL - Pledge - Cash - Debit

    Record Type = Gift
    Gift Type = Pledge

    Payment Type = Cash, Check, Credit Card,
    Credit Card (Offline), ACH/PAD

    Status = Approved

    GL - Pledge - In Kind - Credit
    GL - Pledge - In Kind - Debit

    Record Type = Gift
    Gift Type = Pledge

    Payment Type = In Kind

    Status = Approved

    GL - Pledge - Stock - Credit
    GL - Pledge - Stock - Debit

    Record Type = Gift
    Gift Type = Pledge

    Payment Type = Stock

    Status = Approved

    GL - Pledge - Property - Credit
    GL - Pledge - Property - Debit

    Record Type = Gift
    Gift Type = Pledge

    Payment Type = Property

    Status = Approved

    GL - Recurring - Credit
    GL - Recurring - Debit

    Record Type = Gift
    Gift Type = Recurring

    Status = Approved

    Viewing GL Codes in the Allocation Record

    Navigate to the Allocations Related List within the Transaction and click on the allocation number to view the allocation record.

    Within the Allocation Record, look for the Accounting Detail section. Here you will find the GL Debit and Credit Accounts that were automatically populated by Causeview from the Fund based on the transaction record type, gift type, payment type and payment status.

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